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Compliance, Ethics and Conduct

The American Society of São Paulo (AmSoc) is committed to promoting an environment guided by ethics, respect, integrity, and responsibility in all of its institutional relationships. As a non-profit civil association, AmSoc works to connect people, cultures, and stories by promoting social, cultural, and sports events, encouraging integration with Brazilian society, and supporting philanthropy and volunteer work.

Our commitment to ethical conduct guides the actions of directors, board members, staff, volunteers, members, partners, suppliers, and all other stakeholders with whom we interact. More than simply complying with internal rules, this commitment seeks to preserve trust, transparency, and the organization’s reputation, ensuring that our activities remain aligned with AmSoc’s values and principles.

Ethics and compliance are essential pillars for building and maintaining a safe, respectful, and responsible environment. For this reason, AmSoc encourages the prevention, identification, and proper handling of situations that may violate its Code of Ethics and Conduct, internal guidelines, or applicable legislation.

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Ethics and Conduct Channel

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The Ethics and Conduct Channel is a safe and confidential space created so that members, staff, volunteers, partners, suppliers, and other related parties can report conduct or situations that violate AmSoc’s Code of Ethics and Conduct, internal policies, or applicable law.

All reports received will be handled with confidentiality, responsibility, and impartiality, in accordance with the principles of integrity and respect that guide the organization’s activities. Reports may be submitted either anonymously or with identification, depending on the preference of the person submitting them.

The processing of personal data collected through this channel complies with applicable data protection legislation, especially Brazil’s General Data Protection Law (Law No. 13,709/2018 – LGPD).

Reports may include, for example:

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  • Moral harassment, sexual harassment, or any form of intimidation;

  • Discrimination, prejudice, or conduct incompatible with respect for diversity;

  • Conflicts of interest;

  • Fraud, corruption, bribery, or any irregularity related to the use of resources;

  • Violations of the Code of Ethics and Conduct or internal rules and policies;

  • Inappropriate behavior during activities, events, institutional actions, or relationships connected to AmSoc;

  • Other practices contrary to the association’s values and principles.

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This channel must be used exclusively for reporting matters related to ethics, conduct, and compliance. For general questions, information about the association, events, sponsorships, volunteer work, administrative assistance, or other operational matters, AmSoc’s regular communication channels should be used.

Conduct and Ethics Hotline Form

By using this channel, you acknowledge that you have read and understood the Privacy Notice for the Conduct and Ethics Hotline.

Please complete the form below with as much information as possible.


Reports may be submitted either identified or anonymously. All information will be reviewed and handled with confidentiality, responsibility, and impartiality.

1. Type of Submission

1. Type of Submission
I want to identify myself
I want to submit an anonymous report

2. Reporter Information

Relationship with American Society of São Paulo

Relationship with American Society of São Paulo

3. About the Incident

Type of Incident
Moral Harassment
Sexual Harassment
Discrimination
Conflict of Interest
Fraud or Corruption
Violation of the Code of Ethics and Conduct
Misuse of Resources
Other
Are there any witnesses?
Yes
No
I am not able to provide that information.

4. Report Details

Please indicate whether the situation is still ongoing:
Yes
No
I am not able to provide that information.

5. Evidence

Do you have documents, images, messages, emails, or any other materials that may assist in analysis of the incident?
Yes
No

  1. Declaration

Privacy Notice – Conduct and Ethics Hotline

The American Society of São Paulo values the privacy and protection of the personal data of everyone who uses the Conduct and Ethics Hotline. This notice explains how personal data that may be provided through this channel is collected, used, stored, and protected, in accordance with the Brazilian General Data Protection Law (Law No. 13,709/2018 – LGPD).


Through this channel, identification and contact data may be collected (if the report is submitted in an identified manner), as well as information related to the reported facts, persons involved, dates, locations, and any attached documents. Sensitive personal data may also be processed if necessary for the proper investigation of the report.


The submission of personal data is not mandatory, and anonymous reporting is fully permitted.


The personal data collected will be processed exclusively for the following purposes:


  • Receiving, analyzing, and investigating reports related to ethics, conduct, integrity, and compliance;

  • Adopting appropriate preventive, corrective, or accountability measures, when applicable;

  • Complying with legal, regulatory, or obligations arising from the regular exercise of the organization’s rights.


The processing of personal data is carried out based on compliance with legal or regulatory obligations, the legitimate interest of the organization, the regular exercise of rights, and, in the case of sensitive personal data, under the circumstances provided for in Article 11 of the LGPD.


Data may be shared, on a limited basis and when necessary, with internal departments responsible for investigations, law firms, auditors, specialized consultants, or public authorities, always in compliance with the principles of necessity, confidentiality, and security.


The data will be stored for the period necessary to fulfill the purposes of this channel and protected by appropriate technical and administrative measures to prevent unauthorized access, data breaches, or improper use.

Under the LGPD, the data subject may request confirmation of the existence of data processing, access, correction, or updating of their personal data, subject to the limitations necessary to ensure confidentiality, the effectiveness of the investigation, and compliance with legal obligations.


For questions or requests related to personal data protection within this channel, please contact us by email at:

lgpd@amsoc.com.br

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